Job Objective
The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.
Main Responsibilities
Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
Manage calls by connecting Line Manager with required callers and vice versa.
Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
Draft reports, memos, circulars and other correspondence as required.
Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
Manage travel and accommodation services for the Line Manager.