The Administrative Assistant provides timely administrative support within a specific college department. This position plays a key role in supporting daily activities and overall administrative requirements including document control activities, drafting departmental correspondence, and assisting with meeting and event logistics. The incumbent may receive direction from various staff within the department and is expected to prioritize his/her workload appropriately to ensure that the objectives and needs of all clientele are met. The incumbent interacts with students, college staff, and external stakeholders as required.

In support of Emiratization, HCT may exercise flexibility with the experience or education requirement in order to recruit UAE National candidates who show potential for success in the role.

• Completion of a 1 year post-secondary program (e.g. - Diploma/Certificate) is required, with a 2 year Higher Diploma seen as desirable
• A minimum 2 years of related office administration experience, preferably within an educational institution
• Experience providing administrative support to member(s) of the management team
• Previous experience preparing various forms of correspondence, minute taking at meetings, and creating a variety of spreadsheets and reports
• Strong customer service skills, coupled with a high degree of professionalism, diplomacy and confidentiality
• Competency in use of software programs including MS Office Suite
• Familiarity with operating various forms of office equipment, including switchboard systems, fax machines and photocopiers
• Ability to communicate and build good relationships with students, faculty and administrators
• Well-developed organizational and time management skills are required
• The ability to work independently and make routine procedural decisions
• Ability to work as part of a team in a multi-cultural environment and to effectively cope with pressure within a busy and demanding environment
• A demonstrated willingness to engage in professional development activities in order to develop and improve new and current skills, and to adapt to the evolving needs of the organization