The Assistant Manager - Event Management is responsible for the delivery of campus events in coordination with concerned internal stakeholders including students, faculty and staff in campus and Central Services as well as external vendors / suppliers.
Operational
- Monitor compliance of campus events with approved policies, procedures and processes set by Communications Central Services, HCT brand, and media relations policies.
- Liaise with relevant internal stakeholders to obtain detailed and complete briefing on key messages to underpin events.
- Develop and maintain a campus event calendar while liaising with internal stakeholders to capture their event requirements that will be consolidated centrally.
- Negotiate agreements with event vendors and suppliers in cooperation with campus Procurement and within budget.
- Manage contractors and suppliers (graphic designers, agencies, distributors, printers etc.) for events to receive quality services and supplies.
- Liaise with Marketing for the design and production of marketing collateral (e.g. banners, flyers, brochures).
- Coordinate logistics to meet budget, time and quality standards of events.
- Evaluate events through surveys, to collect and analyse feedback from event participants and identify lessons learned and improvement opportunities.
- Manage the adherence to protocols in all events conducted at the campus level.
- Manage issues and risks related to campus events and escalate to relevant stakeholders as needed.
- Manage gift item supplies and ensure that they are distributed in line with relevant guidelines.
- Reach out to community organisations to get support/coverage for campus events, and/or engage with community organisations to participate in HCT events.
People Management
- Provide professional development support and perform periodic performance reviews for direct subordinates based on HCT's Performance Management System.
- Coach and mentor subordinates on a regular basis.